Introduction
Just imagine: you've recently hosted a zoom webinar with a large number of attendees. You want to appreciate webinar attendees by providing them with certificates of attendance. However, the thought of creating and sending each certificate is what would probably make you drop the idea. Wouldn't it be fantastic if there was an automated solution that could handle this task for you saving you hassles of sending certificates manually?
There is one good news that I found the solution for the problem of creating certificates after a zoom webinar. In this blog, I'll guide you with a step by step guide for issuing certificates to your webinar attendees automatically with a tool called Certopus. Certopus is a popular and well-regarded digital credentials platform that seamlessly integrates with Zoom. Beyond the how-to, I'll also share insights and benefits of sending certificates of attendance after your webinars, and why it's a must-do for every Zoom webinar hosts.
So let’s dive in!
How to create and send webinar certificates with Zoom
Step 1: Setup webinar in your zoom account
The first step is to set up your webinar in your Zoom account.
To set up a Zoom webinar, log in to your Zoom account and go to Webinars > Schedule a Webinar. Fill in the details for your webinar, such as the topic, date, time, duration, password, and registration options. You can also enable or disable the recording option, depending on whether you want to record your webinar or not.
Once you have set up your webinar or meeting in your Zoom account, you will get a unique link that you can share with your attendees via email, social media, or any other channel.
Step 2: Configure certificate / badge design in Certopus
The next step is to configure your certificate or badge design in Certopus.
Sign up for Certopus from https://app.certopus.com
You can use Certopus templates or create your own using its easy to use editor. You can customize your certificate or badge with your logo, colors, fonts, images, and placeholders for the webinar title, date, duration, speaker name, and attendee name and you can also upload your custom design.
Step 3: Integrate Certopus with Zoom
- Navigate to integrations page from your Certopus Dashboard. (Make sure you have set up your organization and event with design and email content saved)
- Click on "SIGN IN" button in Zoom integration section.
- Click on "Allow" after signing-in.
- Once you have allowed to add Certopus Zoom plugin, you can click on "SIGN IN" button in Zoom integration section.
- You now have the ability to navigate through the meetings and webinars that are scheduled in the Zoom account you have access to, you can select the Zoom meeting / webinar for which you want to configure the integration.
- Select the Certopus event and recipient category under which you need to issue credentials, it will take credential design as well as email template which you saved. You can also set a minimum time criteria to ensure that only participants who have spent at least a certain amount of time in the meeting or webinar will receive the credential. Auto Generate: If you want the credentials to be automatically generated when the meeting ends, you can set this option on. If this option is turned off, only data of participants will be added to the recipient section. Auto Publish: If you want the credential email to be automatically sent when the meeting ends, you can set this option on. If this option is turned off, you will need to manually schedule the email from the Mailing section.
If you have any questions or need any help with it, schedule a call with me from:
Zoom webinar vs meeting
There is also confusion between Zoom meetings and webinars for many event hosts. Let me clarify the differences between Zoom webinars and Zoom meetings for you.
A Zoom meeting is a video call where all participants can interact with each other using audio, video, chat, and screen sharing. A Zoom meeting is ideal for small to medium-sized groups that need to collaborate, discuss, or brainstorm on a topic. A Zoom meeting can host up to 1000 participants, depending on your plan.
A Zoom webinar is a one-to-many presentation where only the host and designated panelists can share their audio, video, and screen with the audience. A Zoom webinar is ideal for large-scale events that need to broadcast information, educate, or entertain a large number of viewers. A Zoom webinar can host up to 10,000 attendees, depending on your plan.
The main differences between a Zoom webinar and a Zoom meeting are:
- Registration: A Zoom webinar requires attendees to register before joining the event, while a Zoom meeting does not. You can customize the registration form and email settings for your webinar, and also track and manage your registrants.
- Interaction: A Zoom webinar limits the interaction between the host, panelists, and attendees, while a Zoom meeting allows everyone to communicate freely. In a webinar, attendees can only view the presentation and submit questions or comments via Q&A or chat. In a meeting, participants can unmute themselves, turn on their video, and use reactions or polls.
- Recording: A Zoom webinar automatically records the event and saves it in the cloud or locally, while a Zoom meeting gives you the option to record or not. You can also edit, share, or download your webinar recordings from your Zoom account.
- Pricing: A Zoom webinar requires an additional add-on to your existing Zoom plan, while a Zoom meeting is included in all plans. The cost of the webinar add-on depends on the number of attendees you want to host.
So which one should you use? It depends on your goals and preferences. If you want to host an interactive and collaborative session with a smaller group of people, a Zoom meeting might be more suitable. If you want to host a large-scale event with minimal interaction and more control over your presentation, a Zoom webinar might be more suitable.
But regardless of which one you choose you can use Zoom to create and send webinar certificates automatically to your attendees.
But did you know that Zoom also allows you to create and send webinar certificates automatically with a few simple steps with Certopus?
Benefits of certificates for your webinars
Certificates are an impactful method of expressing gratitude and acknowledging the participants of your webinar. Moreover they bring multiple advantages, for both you and your attendees including:
Increased participation and engagement
Webinars that mentions of issuing certificate of attendance for the active participants have seen 38% more participation compared to the ones that doesn’t involve a certificate. Certificates can motivate your attendees to stay until the end of the webinar, pay more attention, and participate more actively. They can also help them retain the information and skills they learned from your webinar, as they have a proof of their achievement and a reminder of the key takeaways.
Increased loyalty and referrals
Offering certificates to your participants can enhance their loyalty and satisfaction making them feel valued and appreciated by you. Moreover when they showcase their certificate, people with similar interests in their network get to know about your webinars. This strategy can effectively broaden your reach & increase your audience size for future webinars.
Enhanced credibility and reputation
Certificates could improve your reputation along with credibility as a webinar host and also a subject matter expert. They additionally improve your attendees' self-confidence as they can display their certifications on their resumes as well as LinkedIn profiles. This can help them stand out from the crowd and get better employment opportunities.
Frequently Asked Questions ( FAQ )
What is the difference between a Zoom meeting and a Zoom webinar?
A Zoom meeting is a video call where all participants can interact with each other using audio, video, chat, and screen sharing. A Zoom webinar is a one-to-many presentation where only the host and panelists can share their audio, video, and screen with the audience. The main differences between a Zoom meeting and a Zoom webinar are in terms of registration, interaction, recording, and pricing.
How do I create a certificate for a Zoom meeting or webinar?
You can create a certificate for a Zoom meeting or webinar using Certopus, a powerful and easy-to-use tool that integrates with Zoom and allows you to design, generate, and deliver personalized certificates to your attendees via email
How do I send a certificate to my Zoom attendees?
You can send a certificate to your Zoom attendees automatically with Certopus. After you have set up your webinar or meeting in your Zoom account and configured your certificate template in Certopus, you can select the template and email content for each event in Certopus. Certopus will automatically send your certificate to your attendees after your webinar or meeting is over. You can also track and measure the delivery and engagement of your certificate campaigns from your Certopus dashboard.
Need more information?
Book a demo to learn more about Certopus for your business use case, or if you have any questions, don't hesitate to contact us. We would be delighted to assist you. Finally, if you're on social media, follow us to remain informed about our latest developments and learn more about digital credentials like digital certificates, digital badges, and micro-credentials.
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