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Introduction
If you are looking for the best webinar software to host your online events, you might have heard of Zoom. Zoom is one of the most popular and reliable platforms for web conferencing and webinar software. It offers many features and tools to help you create engaging and interactive webinars, such as HD video and audio quality, screen sharing and annotation, polls and surveys, Q&A and chat, breakout rooms, live streaming to Facebook and YouTube, recording and cloud storage, registration and reporting, integration with various apps and tools, and more.
But did you know that Zoom also allows you to create and send webinar certificates automatically with a few simple steps? A webinar certificate is a digital document that certifies that the attendee has completed or attended your webinar. It can include information such as the webinar title, date, duration, speaker name, and attendee name. A webinar certificate can also have a unique QR code or URL that links to a verification page where the attendee can verify, download or share their certificate.
Webinar certificates can have many benefits for both you and your attendees. They can:
- Boost your credibility and authority as a webinar host
- Increase your brand awareness and recognition
- Enhance your relationship with your attendees and encourage loyalty
- Provide social proof and testimonials for your webinar
- Motivate your attendees to take action on your offer or call-to-action
- Reward your attendees for their time and attention
- Help your attendees showcase their skills and achievements
However, creating and sending webinar certificates manually can be a tedious and time-consuming task. You have to design the certificate template, fill in the details for each attendee, generate the QR code or URL, send the certificate via email, and track the delivery and engagement. This can take hours or even days depending on the size of your audience.
Fortunately, there is a better way to create and send webinar certificates automatically with Zoom. Zoom is one of the most popular and reliable platforms for hosting webinars. It offers many features and tools to help you create engaging and interactive webinars, such as:
- HD video and audio quality
- Screen sharing and annotation
- Polls and surveys
- Q&A and chat
- Breakout rooms
- Live streaming to Facebook and YouTube
- Recording and cloud storage
- Registration and reporting
- Integration with various apps and tools
Zoom webinar vs meeting
Before we dive into how to create and send zoom certificates or zoom badges, let’s first understand the difference between Zoom meeting and Zoom webinar. A Zoom meeting is a video call where all participants can interact with each other using audio, video, chat, and screen sharing. A Zoom meeting is ideal for small to medium-sized groups that need to collaborate, discuss, or brainstorm on a topic. A Zoom meeting can host up to 1000 participants, depending on your plan.
A Zoom webinar is a one-to-many presentation where only the host and designated panelists can share their audio, video, and screen with the audience. A Zoom webinar is ideal for large-scale events that need to broadcast information, educate, or entertain a large number of viewers. A Zoom webinar can host up to 10,000 attendees, depending on your plan.
The main differences between a Zoom webinar and a Zoom meeting are:
- Registration: A Zoom webinar requires attendees to register before joining the event, while a Zoom meeting does not. You can customize the registration form and email settings for your webinar, and also track and manage your registrants.
- Interaction: A Zoom webinar limits the interaction between the host, panelists, and attendees, while a Zoom meeting allows everyone to communicate freely. In a webinar, attendees can only view the presentation and submit questions or comments via Q&A or chat. In a meeting, participants can unmute themselves, turn on their video, and use reactions or polls.
- Recording: A Zoom webinar automatically records the event and saves it in the cloud or locally, while a Zoom meeting gives you the option to record or not. You can also edit, share, or download your webinar recordings from your Zoom account.
- Pricing: A Zoom webinar requires an additional add-on to your existing Zoom plan, while a Zoom meeting is included in all plans. The cost of the webinar add-on depends on the number of attendees you want to host.
So which one should you use? It depends on your goals and preferences. If you want to host an interactive and collaborative session with a smaller group of people, a Zoom meeting might be more suitable. If you want to host a large-scale event with minimal interaction and more control over your presentation, a Zoom webinar might be more suitable.
But regardless of which one you choose you can use Zoom to create and send webinar certificates automatically to your attendees.
But did you know that Zoom also allows you to create and send webinar certificates automatically with a few simple steps?
How to create and send webinar certificates with Zoom
Step 1: Setup Webinar / Meeting in your Zoom Account
The first step is to set up your webinar or meeting in your Zoom account. You can use either Zoom meeting or Zoom webinar to host your online event, depending on your needs and preferences.
To set up a Zoom meeting, log in to your Zoom account and go to Meetings > Schedule a Meeting. Fill in the details for your meeting, such as the topic, date, time, duration, password, and registration options. You can also enable or disable the recording option, depending on whether you want to record your meeting or not.
To set up a Zoom webinar, log in to your Zoom account and go to Webinars > Schedule a Webinar. Fill in the details for your webinar, such as the topic, date, time, duration, password, and registration options. You can also enable or disable the recording option, depending on whether you want to record your webinar or not.
Once you have set up your webinar or meeting in your Zoom account, you will get a unique link that you can share with your attendees via email, social media, or any other channel.
Step 2: Configure Certificate / Badge design in Certopus
The next step is to configure your certificate or badge design in Certopus.
Sign up for Certopus from https://app.certopus.com
You can use Certopus templates or create your own using its easy to use editor. You can customize your certificate or badge with your logo, colors, fonts, images, and placeholders for the webinar title, date, duration, speaker name, and attendee name and you can also use your custom design.
You can also add a QR code or URL that links to a verification page where your attendees can verify their certificate or badge authenticity. You can also customize the verification page with your logo, colors, fonts, images, and call-to-action button or link.
You can follow the steps until designing the certificates from this video. Also set up email content too within the event.
Step 3: Integrate Certopus with Zoom
- Navigate to integrations page from your Certopus Dashboard. (Make sure you have set up your organization and event with design and email content saved)
- Click on "SIGN IN" button in Zoom integration section.
- Click on "Allow" after signing-in.
- Once you have allowed to add Certopus Zoom plugin, you can click on "SIGN IN" button in Zoom integration section.
- You now have the ability to navigate through the meetings and webinars that are scheduled in the Zoom account you have access to, you can select the Zoom meeting / webinar for which you want to configure the integration.
- Select the Certopus event and recipient category under which you need to issue credentials, it will take credential design as well as email template which you saved. You can also set a minimum time criteria to ensure that only participants who have spent at least a certain amount of time in the meeting or webinar will receive the credential. Auto Generate: If you want the credentials to be automatically generated when the meeting ends, you can set this option on. If this option is turned off, only data of participants will be added to the recipient section. Auto Publish: If you want the credential email to be automatically sent when the meeting ends, you can set this option on. If this option is turned off, you will need to manually schedule the email from the Mailing section.
If you need any help with it, you can refer to: https://help.certopus.com/en/articles/7218412-zoom-integration-guide-how-to-connect-zoom-with-certopus or contact us via live chat on Certopus.
Frequently Asked Questions ( FAQ )
What is the difference between a Zoom meeting and a Zoom webinar?
A Zoom meeting is a video call where all participants can interact with each other using audio, video, chat, and screen sharing. A Zoom webinar is a one-to-many presentation where only the host and panelists can share their audio, video, and screen with the audience. The main differences between a Zoom meeting and a Zoom webinar are in terms of registration, interaction, recording, and pricing.
How do I create a certificate for a Zoom meeting or webinar?
You can create a certificate for a Zoom meeting or webinar using Certopus, a powerful and easy-to-use tool that integrates with Zoom and allows you to design, generate, and deliver personalized certificates to your attendees via email
How do I send a certificate to my Zoom attendees?
You can send a certificate to your Zoom attendees automatically with Certopus. After you have set up your webinar or meeting in your Zoom account and configured your certificate template in Certopus, you can select the template and email content for each event in Certopus. Certopus will automatically send your certificate to your attendees after your webinar or meeting is over. You can also track and measure the delivery and engagement of your certificate campaigns from your Certopus dashboard.
Need more information?
Schedule a demo to learn more about Certopus for your business use-case, or if you have any questions, please contact us. We would be delighted to assist you. Finally, if you're on social media, follow us to remain informed about our latest developments and to learn more about digital credentials like digital certificates, digital badges and micro-credentials.
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